This is the "Policies and Room Information" page of the "Library Study Rooms and Meeting Rooms" guide.
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Library Study Rooms and Meeting Rooms   Tags: meeting_rooms, study_rooms  

Use this guide to find information and library room reservation policies and procedures.
Last Updated: May 9, 2013 URL: http://library.stevens.edu/studyandmeetingrooms Print Guide RSS Updates

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Conference Room 208-B

Photo of Conference Room 208-B

  • conference table seats 10 people
  • 4 armchairs
  • flat-screen t.v. for connecting laptop
  • portable projection screen
  • large east-facing windows
  • reservations for the Conference Room 208-B must be made with library staff members Linda Beninghove , John Cruz , or Nydia Cruz.

 

Group Study Room 210

Room 210:

  • table seats 10 people
  • minimum of 4 people required
  • white board
  • large east-facing window
  • students: please inquire at the Circulation Services Desk for same-day reservations
  • for advance reservations, please contact Linda Beninghove, John Cruz, or Nydia Cruz.
 

Media Room 209

Room 209:

  • S.C. Williams Library Media Room, Gift of Class of 2010
  • table seats 10 people
  • minimum of 4 people required
  • interactive board
  • no window
  • please ask at the Circulation Services Desk for the special dry-erase markers, interactive pen, batteries, and eraser
  • students: for same-day reservations, please inquire at the Circulation Services Desk to use this room
  • for advance reservations, please contact Linda Beninghove, John Cruz, or Nydia Cruz.

Library Study and Meeting Room Policies and Information

Use this guide to learn about the study and meeting rooms that you can use in the library.  In this guide you will find descriptions and photos of the available rooms as well as the policies and guidelines.  We look forward to hearing from you if you have any questions or comments. 

Policy for the Use of Study Rooms (2nd and 3rd floor)

Second floor group study rooms:

  • 209
  • 210

Third floor study rooms:

  • 309, 311
  • 310
  • 312, 314, 316, 318

1. Reservations of Study Rooms may be made by Stevens students, faculty, and staff.


Students may request study rooms at the Circulation Services Desk.

To make an advance reservation of a group study room, please make arrangements with library staff members Linda Beninghove, John Cruz, or Nydia Cruz.  Advance reservations may not be taken by Circulation Services Desk attendants.


2. The requester is required to add his or her name and email address to the sign-in sheet provided by the attendant at the Circulation Services Desk. 

3. Requesters are required to provide their Stevens ID and a $10 cash deposit in exchange for the key to the assigned study room.  The Stevens ID and $10 cash deposit will be returned to the requester when the key is returned to the Circulation Services Desk attendant on time.  If the key is returned late or if the key is lost, the requester will forfeit their $10 cash deposit.


4. Study Room 210 and Media Room 209 require groups of 4 to 10 people.  These rooms are for group study and meetings.


5. Library Study Rooms will not be used as classroom space.  Recurring meetings are not permitted, for example weekly meetings.


6. At the end of the meeting or study session, the requester must return the key on time to the Circulation Services Desk attendant in return for the Stevens ID and $10 cash deposit.


7. There is a 4-hour limit for Study Room use.


8. It is not permissible to cover the windows of the third-floor study rooms (310, 312, 314, 316, 318).


9. Regular rounds of the library building are made during the library's hours of operation, and the Study Rooms will be regularly inspected by library staff.  Groups and individuals are asked to report any damaged equipment, furniture, or vandalism to the Circulation Services Desk attendant immediately.  The requester will be held responsible for any damage or vandalism that occurs during the reservation period, resulting in loss of library room reservation privileges and a report will be filed with the Office of Student Life.


10. The requester (and the group, if applicable) agree to leave the room in the condition it was found.

11. The library reserves the right to update this policy as needed.

Policy for the Reservation of Conference Room 208-B

1. Room 208-B will not be used as classroom space.  It is a conference room for meetings only.

2. No recurring reservations are permitted (for example, weekly meetings).

3. Reservations for Conference Room 208-B may be made by Stevens students, faculty, and staff.  Arrangements for the use of the conference room will be made with library staff members Linda Beninghove, John Cruz, or Nydia Cruz.  Reservations require the date, meeting start time and end time, and contact information.  Reservations are placed on the library's internal calendar, viewable by library staff members.

4. Upon arrival at the library, the requester or designated person will give a Stevens ID card to the Circulation Services Desk attendant and the card will be held at the Desk for the duration of the meeting.  The attendant will go upstairs to unlock the door to Conference Room 208-B. 

5. Conference Room 208-B is equipped with a fan, flat-screen television, and a portable screen.  Requesters agree to report any equipment problems immediately to a member of the library staff.

6. The requester is responsible for trash removal to a trash can outside of Conference Room 208-B.

7. The requester is responsible for making any arrangements for food delivery, set-up, and removal.

8. If catering is brought in, liquid, food, and ice will not be placed on the library furniture in order to protect the wood from damage.  The requester will ask Dining Services staff to provide food service tables as part of the catering order.

9. The group will leave the conference room in the condition in which it was found.  If the group brings in additional equipment, chairs, or tables, the group is responsible for their immediate removal following the meeting.

10. The group will turn off the fan, television, and lights upon leaving the conference room.

11. At the end of the meeting, it is very important that the group remembers to collect the Stevens ID from the Circulation Services Desk attendant and to notify the attendant that the meeting has finished.

12. The group agrees to be respectful of the quiet study taking place in the adjacent quiet study room, 208-A.

13. If the group does not adhere to the above-mentioned guidelines, the library reserves the right to end this conference room use agreement.

14. Regular rounds of the library building are made during the library's hours of operation, the Conference Room will be regularly inspected by library staff.  Groups are asked to report any damaged equipment, furniture, or vandalism to the Circulation Services Desk attendant immediately.  The requester will be held responsible for any damage or vandalism that occurs during the reservation period, resulting in loss of library room reservation privileges and a report will be filed with the Office of Student Life.

15. The library reserves the right to update this policy as needed.

 

Study Rooms 309 and 311

  • each room seats up to 4 people
  • minimum of 2 people required
  • quiet study only
  • south-side of hallway
  • inquire at the Circulation Services Desk to use this room
 

Study Room 310

  • seats 1 student
  • north-side of hallway
  • quiet study only
  • inquire at the Circulation Services Desk to use this room
 

Study Rooms 312, 214, 316, 318

  • each room seats 2 students
  • north-side of hallway
  • quiet study only
  • window in door
  • inquire at the Circulation Services Desk to use this room
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