Students should be sure and review the specifications below prior to submitting their report. Reports that do not meet set guidelines will not be accepted. Please send your report electronically to [email protected] as a PDF document for review purposes prior to the acceptance deadline.
Upon final approval, three copies of the report (1 original and 2 copies, either xerographic, photocopied, offset or letter quality printer) are to be hand-delivered to Ted Houghtaling at the Library. The report cannot be mailed to the Library and cannot be handed in by another person. In addition, an abstract independent of the document is to be supplied to the Library.
Please make an appointment with Ted Houghtaling to submit your document between the hours of 9:15 a.m. to 1:00 p.m. and 2:00 p.m. to 4:45 p.m., Monday to Friday.
Senior Report Processing
Once the document has been accepted, all copies are sent to be professionally bound, and upon their return to the Library, one is cataloged and becomes part of the Library's collection. The two additional copies are sent to the department. Students who want additional copies of their reports bound may do so at their own expense. The Library can refer them to an outside bindery company (not affiliated with Stevens) with whom they can make their own arrangements.
Use of Previously Published Work in Your Report
If you are including previously published material as part of your dissertation, either as an appendix or as part of the body of your paper, you must obtain written permission from the publisher to have the work included as part of your paper. Even if you are the author of the published material, you still must get permission from the publisher.
UMI/ProQuest provides information written by Kenneth Crews, an expert in copyright. His work covers how to request permission from publishers, and sample permission letters.
It is the responsibility of the student to ensure that all portions of their thesis adhere to copyright law.
Even if you are the author of the published material, you still must get permission from the publisher.
Senior Report, Thesis or Design Project Specifications
The original copy of the dissertation must be produced on good quality 8.5" x 11", 20-pound acid-free white paper. The paper should not be stapled, punched, bound, colored or printed on letterhead. The two additional copies of the dissertation can be photocopied or produced on copier or laser paper.
Black ink only.
LEFT and TOP 1.5"; RIGHT and BOTTOM 1".
Pages can only be printed single-sided.
Arabic numerals (1, 2, 3) must appear in the upper right-hand corner of every page starting with the first page of the body of the paper (usually the introduction or the first page of the first chapter). If it is necessary to print some pages in landscape format or if oversize pages or materials are necessary, adjust formatting so that the page number on these pages will appear in the upper right-hand corner of the page when the document is bound. Page numbers appear on every page of the body of the document, including the bibliography and the vita.
Lowercase Roman numerals (i, ii) must be used for the pages appearing before the body of the paper (called the front matter). The title page is considered page i, but there is no page number printed on the title page. The copyright page (if it is included) is considered page ii, but there is no page number printed on the copyright page. The remainder of the front matter (abstract, table of contents, etc.) is numbered with lowercase Roman numerals, starting with page iii (if no copyright page is used, the first page of the front matter is printed with page number ii).
The entire paper must be double-spaced. Single-spacing may be used for footnotes, quotations, and the bibliography.
Diagrams, Charts, Tables and Other Illustrations
Graph paper may be used for original drawings, charts or illustrations. Original drawings may be in color or black-and-white; however, color is allowed for illustrations only. All text must appear in black. The original thesis must contain the original graphic or illustration, not a photocopy of the drawing, graphic or illustration.
If formulas and diagrams contain subscript and superscript characters, ensure they are large enough to read when printed in the final paper.
Any computer printouts must be on white paper, 8.5" x 11". Larger printouts must be photo-reduced producing a clear, accurate final copy.
Glossy prints of good reproducible quality, either black-and-white or color may be used. Photographs can be printed on 8.5" x 11" glossy finish paper, however, margin and page number requirements as stated above still apply for pages containing photographs. When attaching photographs to paper, double-sided tape may be used which causes the least amount of damage to the original paper.
Footnotes and Bibliography
The format of footnotes and the bibliography are to be prepared in accordance with standard practice in the field in which one is working. Documentation formatting style must be discussed with and accepted by the advisor. See further information on Reference Styles below.
The suggested typeface for dissertations is 10- to 12-point Arial. Other suggested fonts are Times New Roman and Helvetica. Script and italic fonts should not be used except as needed in the body of the paper. Consistency should be maintained throughout the paper, using the same font for all text, diagrams, etc. on all pages.
Electronic material, such as CDs and multimedia can accompany the dissertation. Each copy should be accompanied with a labeled CD. When bound, these are placed in an envelope in the back of the dissertation.
Oversized materials (pages greater than 8.5" x 11") can be included in the paper if necessary. Oversized pages should be folded so that 1.5" on the left-hand binding edge remains, allowing the page to be opened once the paper is bound.
The reference style used for formatting the paper must be confirmed with your department and advisor. Frequently used styles are the APA (American Psychological Association), MLA (Modern Language Association) and AMA (American Medical Association) styles. Style guides and manuals are available for each style. Page headers are not to be used.
Information regarding specific styles and their use with citations use can be found at the Library’s guide How to Cite Your Sources.
The document should be arranged in the following order:
- Follow the applicable title page format for the type of paper you are writing. The three (3) copies which you submit must be signed by YOU AND ALL MEMBERS OF THE ADVISORY COMMITTEE. Please type the Advisor's name and any Committee Member's names under the lines for signatures. See sample title pages in Sample Pages.
- The title page included with the original copy of the thesis must contain original signatures. If the title page is formatted incorrectly, the candidate (you) will need to obtain new original signatures from all the signers. The two copies of the thesis can have copies of the original title page.
- The degree you are obtaining must be on the title page as "Bachelor of Science" or "Bachelor of Arts" followed by a hyphen and the program of study, for example "Bachelor of Arts - Music and Technology". The appropriate degree designation can be found in the Registrar's current University Catalog.
- The name of the school (e.g. Charles V. Schaefer, Jr. School of Engineering & Science, College of Arts & Letters) does NOT appear on the title page.
- The title page cannot be scanned.
- The title page counts as the first page of the paper (i), but does not have a page number printed on it.
- Sample Title Pages for Different Degrees.
All "original works of authorship" are protected under copyright law when the work is created. A page stating the date and names of the author can be included in the report but is not required, as copyright protection occurs automatically upon the creation of the work. The copyright text should use the author’s name(s) and should be worded as "© 20XX, Firstname M. Lastname. All rights reserved." To see an example of a copyright page, see the sample pages.
The copyright page should be formatted as follows:
- Appears after the title page.
- The copyright page (if it is used) counts as the second page of the paper (ii), but does NOT have a page number printed on it.
- The copyright page is not required.
The copyright of the thesis can be registered, which may have certain legal advantages for the copyright owner, including easier prosecution of copyright infringement. Registration of the copyright is optional. Registration can be done by the author directly with the United States Copyright Office.
- Title of document on top;
- Abstract of document (350 words or fewer);
- Author's name on bottom;
- Advisor's name on bottom;
- Date on bottom;
- Department at bottom;
- Degree on bottom;
- The abstract should be the first page where page numbers appear, starting with page number iii (or page ii if a copyright page is not included). All pages after the abstract up to the first page of the body of the document continue with lowercase Roman numerals (iii, iv, v, etc.)
- Note: 1 extra, loose copy of your abstract is required for the Library.
Dedication Page (optional)
Table of Contents (not listed in the Table of Contents)
List of Tables
List of Figures
List of Symbols
Body of Document:
If your department or advisor does not require a specific writing or formatting style, it is still advisable to refer to a standard style manual. The first page of the body of the document is page number 1, and is the first page to switch to Arabic page numbering (1,2,3...). The body of the document is arranged in chapters and sections usually (but not necessarily) including:
- Literature Review
- Experimental or Computational Procedures (if any)
- Recommendations (if any)
- Summary and Conclusions
- Appendices (if applicable)
- References or Bibliography
Any questions about submitting a thesis or report should be directed to:
These are sample pages only. Please see contact Ted Houghtaling for questions or special circumstances (dual degree, interdepartmental research, etc.)
Sample Pages with Instructions:
- Senior Report Title Page with instructions
- Senior Design Project Title Page with instructions
- Senior Thesis Title Page with instructions
- Copyright Page with instructions
- Abstract Page
Examples of Title Pages: