The Circulation Services department is where books are checked out, returned and renewed, and overdue fines are paid. Reserve materials for specific courses are found at the Circulation Services Desk, and forms for requesting books and articles can be submitted at the desk.  

Loan Periods

Stevens students and staff:
  • May borrow up to 10 items
  • Circulating Books (2nd floor or shelved off-campus) -- 28 days
  • Leisure Reading Books (2nd floor)         -- 28 days
  • Reserve Books and Materials (Circulation Desk)         -- 2 hours IN LIBRARY
  • Reserve Textbooks (Circulation Desk) -- 2 hours IN LIBRARY
Faculty can borrow: 
  • circulating books for an initial lending period of 120 days, and
  • may borrow up to 15 items at any given time (Contact Circulation Services Manager John Cruz if you need to check out more items at one time).

Renewals

Circulating and Leisure Reading books can be renewed for 28-day periods, up to ten times. Faculty may renew all books for 120-day periods.

A book may not be renewed if:

  • The book has a hold placed on it (someone is waiting for it);
  • A total of $1.00 in overdue fines is due.

In these cases, the hold or fine must be cleared before a patron can renew a book. Books can be renewed at the Circulation Services desk and online.

To renew your books online, log-in to your Library account.

  • From the My Account page, click on Review My Account to see what books you have charged out, the due dates of those books, and any overdue fines.
  • Click Renew My Materials to renew books.
  • Alternatively, renewals may be processed in-person at the Circulation Services Desk. Renewals cannot be processed over the phone if the book has reach its overdue limit amount of $1.00 or if there’s a hold.

Overdue Fines

Faculty: 25¢ per book per day. Faculty fines for failure to return a recalled book are $1.00 per book per day from the time the notice is sent. No exceptions are made for weekends, holidays, etc.

Students:
  • Circulating Books and Leisure Reading: 10¢ per book per day
  • Textbooks: $5 per hour
  • Reserve books and course reserve material: $1 per hour
  • No exceptions are made for weekends, holidays, etc.

If a patron owes a total of $1 or more in fines, his/her borrowing privileges will be revoked until fines are cleared. An overdue notice will be sent once a week for three weeks. If fines go unpaid after the final billing notice is sent, the status of the overdue book converts to "Lost and Paid" and replacement costs are charged, as per the library's lost book policy.

Lost Books

The replacement cost for lost books that have been published within the previous five calendar years will be the full cost of the lost book plus a $20 processing charge plus any overdue fines that have accrued. The replacement cost for books with a publication date prior to the previous five calendar years will be $100 plus a $20 processing charge plus any overdue fines that have accrued. The library will not accept replacement copies of lost books purchased by the user responsible for the lost item.

Clearing Fines & Payments: Before institutional action is taken, payments to the Library for missing books can be made in cash, by check or DuckBills, payable at the Circulation Services Desk. Patrons are encouraged to return overdue books even if they are unable to make payments at that time. If the person responsible for the missing item finds the item after the library has ordered a replacement copy, the replacement costs will not be refunded to the user.

Institutional Action:

Students: If a student does not pay overdue fine & replacement costs within the notification period, the student will be billed directly from the library through Student Financial Services. The student’s account will be charged the required amount.

Faculty & Staff: If a faculty or staff member does not pay overdue fine & replacement costs within the notification period, the department will be charged for the required amount through interdepartmental transfer.

Reserves

Reserve Books/Textbooks

Certain items that prove to be high-demand/high-usage are housed separately from the regular collection and have a shorter borrowing period to facilitate fair access. Selected titles are entered into the Reserve Collection at the request of faculty or Library Staff and are shelved behind the Circulation Services desk. Reserve books can be borrowed for 2 hours and can only be used in the Library. Faculty seeking to place Library Books on reserve must complete a Reserve Book Form. The Library will then take care of either pulling books from the shelves or ordering them if necessary. Forms should be completed as thoroughly as possible. Forms and material should be sent to the attention of John Cruz.

Books on reserve will appear in the catalog as "Samuel C. Williams Library Reserve Books (2 hours)." Bring the title of the book, author, and call number to the Circulation Services Desk and ask for the book.

Reserve Course Materials

Reserve course materials include but are not limited to homework assignments, problem sets, examination preparation guides, and study materials that faculty have placed on reserve in order to provide convenient access for their students.

Faculty wanting to place course material on reserve should complete a Course Material Reserve Form and submit it along with the material being sent to the Library. Please note that it is important that all items on the form be completed as thoroughly as possible. Forms and material should be sent to the attention of John Cruz.

Holds and Recalls

Users can place a hold on a book when it is checked out to someone else to ensure it is returned by the due date.

A hold prevents the book from being renewed by the original borrower and requires that it must be returned by the due date. Once a book "on hold" has been returned to the library, the requester will be notified through email that the book is ready for pick-up.

To place a book on hold, users can go online in the library catalog when viewing a book detail record.

Users can place a recall on a book when it is checked out by someone else only if the book has been renewed at least once prior by the original borrower, to ensure that the borrower has had adequate time to use the book. The original borrower will be notified of the recall and the new due date.

Fines for failure to return a recalled book are $1.00 per book per day from the time the notice is sent. All books are subject to recall.

Reciprocal Borrowing

Faculty, graduates and undergraduates can borrow materials from many New Jersey academic libraries through the VALE (Virtual Academic Library Environment) New Jersey reciprocal borrowing agreement. Procedures and forms are available online, but the form must be signed by an authorized staff member of the library. If you need additional assistance please email or contact John Cruz at 201.216.5334.